---
title: "Create an email template on Outlook"
description: "Create email templates that will include the signature."
url: https://support.signitic.com/en/articles/9561012-create-an-email-template-on-outlook
collection: "Use the Outlook Add-in"
updated: 2026-10-08
language: en
alternates: [fr, de, it, pt]
---

# Create an email template on Outlook

Create email templates that will include the signature.

Signitic inserts the signature into the signature block. If you use signatures to create your email templates, here is a solution recommended by Microsoft for this purpose.

You can use templates to send messages containing the same information. You can write and save a message as a template, then reuse it as needed. You may also complete the template before sending it by email.

## **❶** Save new email templates

-   In the **Home** menu of your Outlook application, select **New Message**.
    
-   Enter the desired content in the message body.
    
-   In the message window, select **File** > **Save As**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/Yy5h5FVL32HJZkonhYVEHsL19onf2dIiJCkTk1CALZuuJBlu7NAUbVYW9dMZkdRDapsXY5yaV84.png)
    
-   In the **Save As** dialog box, in the **File Type** list, select **Outlook Template**.
    
-   Enter the desired name for the template.
    

By default, templates are saved in the following location:

**c :\\users\\_username_\\appdata\\roaming\\microsoft\\templates**

## **❷** Use email templates in your Outlook

-   Select **New Items** > **More Items** > **Choose Form**.
    
    ![](https://staticfiles.gleap.io/ghelparticle/BdGVG5F5K5eLMNQ7UdIyLQyl4dyqldDL7zhbdtYAEah5srUG1Iw2cYe13j1bhG2Xx3fFYj360x5.png)
    
-   In the **Choose Form** dialog box, in the **Look In** list, click on **User Templates in File System**.
    
-   Select the template and click on **Open**.
    
-   Edit the necessary information, the recipients in the **To**, **Cc** or **Bcc** fields.
    

### Quick Part Solution:

### Step 1: Create the template in Quick Part

1.  Open a reply or a new message.
    
2.  Type the template text.
    
3.  Select the text.
    
4.  Insert → Quick Parts → Save selection to Quick Parts Gallery.
    
5.  Give a name → Save.
    

![](https://staticfiles.gleap.io/gattachments/oIYxU0P4oSf0LVaXW7XkcHpIF276vhCpvwD4MGoaSpO4Dx0sAUh2HKbpCYOxJZDxzt0KTtWM3U6.png)

### Step 2: Reuse the template in a reply

1.  Click in your Outlook reply.
    
2.  Insert → Quick Parts.
    
3.  Click on the template to insert it automatically.
    

> **Info:** It is not necessary to add the signature at the end of your template, as it will be added when using the mail template.